ABSTRACT SUBMISSIONS GUIDELINES:
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All abstracts should be written in clear English
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Abstracts must be submitted via the online abstract submission site.
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All abstracts must be submitted to an appropriate category for review based on the scientific content of the abstract.
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Authors: One person must be identified as the presenting author. The order of the authors can be modified at any time prior to the abstract deadline.
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Content of the Abstract: The abstract should contain a brief statement of (but not as subheadings): o Background. o The objectives of the investigation. o Experimental methods used. o Essential results, including data and, where appropriate, statistics. o Conclusion. o Keywords: up to three
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The submitting author will receive a confirmation of acceptance for oral presentation, poster presentation, poster without presentation or a notice of rejection.
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Poster presenters will be informed about the date of the poster session and will receive guidelines for their presentation
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All presenting authors should have proficiency in English, to be able to present and respond to questions. Otherwise authors are encouraged to choose poster presentation.
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You must receive the approval of all co-authors before putting their names on the abstract.
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Titles: o Abstract titles are limited to 10 words or less. o The title should be dynamic and conclusive, rather than descriptive. o In general, you should capitalize the first letter of each word unless it is a preposition or article. o Titles should not be bold.
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Abstract Text: All abstracts should be 250 words or less. Do not include your title or authors in the abstract text. Do not include references. Graphics/images are not recommended. In clinical studies, please state whether informed consent was obtained.
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All submitted abstracts will be peer-reviewed. The accepted abstracts will be published in the “conference abstract book” handed out to the conference attendees.
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Authors of abstracts selected for an oral presentation will be informed about the type and date of the session and presentation guidelines will be provided.
Important dates
25 August 2023
Submission deadline
Submissions received after this deadline will not be considered. Presenters are not permitted to modify their abstracts after this date for reviewing purposes.
10 September 2023
Notification of abstracts acceptance
Presenter agreement
All presenters must agree to the following conditions when submitting an abstract:
- Affirm that the work has not been published (in print or electronically) elsewhere prior to the ESIM Conference 2023.
- Agree that if the abstract is accepted, ESIM Conference has permission to publish the abstract in printed and/or electronic formats.
Presenter changes and withdrawal policy
If you are unable to attend the meeting and wish to name a substitute presenter, please use the following guidelines:
- The Presenting Author is the only author that may request a presenter change.
- Substitute presenter must NOT be presenting another abstract at the meeting.
- Substitution requests must be made PRIOR to the meeting.
- Substitution requests should be sent by the presenting author to the below email: rania.hossam@icomgroup.org
- Withdrawal policy: If authors wish to withdraw their abstracts, they are requested to send a letter via e-mail to the above-mentioned email.
Financial assistance
- Limited financial assistance is available for this conference in the form of travel grants.
- Availability will be indicated during the abstract submission process.
- The travel grant is restricted to young researchers who are either a Master or a PhD student and post-doctoral researchers with maximum 3 years since PhD degree.